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How to Write an Email for Job Application – Email Writing Sample, Format

How to Write an Email for Job Application

Sending an email is not a big deal these days. But, if we talk about job application email, casual emails are not the solution. Every candidate who is applying for a job online must know How to Write an Email for Job Application. Further on this page you will see Email Writing Sample and Job Application Writing Format.

Job application email format must carry a professionalized touch. This email must carry all of your details which are required for the post you are applying. If you’re being so casual and your email does not include all the information that hiring manager is searching for, then organization will not be able to comprehend that for which post you are applying.

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How to Write an Email for Job Application

Below are some tips which you must keep in mind while writing an Email for job application:

Subject Line You must mention the post you are applying for in the subject line including your name, because hiring managers may get many mails at a time, it will make easy for them in finding out the job application mails. If any other details are available regarding a job then you can mention that also in the subject line.

Beginning The Letter Address the mail to a determined person, if you are provided with the name of a hiring manager. You can find out this by looking back on their websites or by calling them to ask the name of person who is managing their job searches. If this is not possible you can begin with “Dear Hiring Manager”.

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First Paragraph You need to pay more attention in the first paragraph of your mail. Here in this paragraph you need to explain the reason for writing a letter. You must mention the source of information of this job. You saw it on the company’s website or any advertisement.

Middle Paragraphs This is the space where you can talk about yourself and tell that why you are eligible for the applied job. If you are an experienced employee then you can tell about your previous jobs and also mention your achievements. But if you are a fresher level candidate you must talk about your academic modules, your internships and certificate courses.

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Final Paragraph In the last paragraph you must thank the manager for reading your job application and also thank them for their opinion regarding you application. Also mention that you have attached your resume with this and you can also mention that when and how you are going to follow up.

Courteous Close Select mannered words to sign off your letter. Such as sincerely and after that mention your full name. At last also mention your email signature which is the best way to provide your contact details to the hiring manager. This will let them know that how they are going to meet you personally.

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Attaching Your Resume Never forget to attach your resume after writing a job letter. Attach that in a form which is mentioned by the organization. If this information is not mentioned then you can attach the same in the form of PDF or word document also.

Job Application Writing Format

Follow the below format while writing your formal letters to show your professionalized image.

Your Contact Information

Name
Address
City, State, Pin Code
Contact Number
Email Address
Date:

Employer’s Contact Information (if you have it)

Name
Title
Company
Address
City, State, Pin Code

Salutation
First Paragraph
Middle Paragraphs
Final Paragraph
Well-mannered close

Sincerely
Name
Signature

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Job Application Email Sample

Your Contact Information

Name
Address
City, State, Pin Code
Contact Number
Email Address
Date:

Employer’s Contact Information (if you have it)

Name
Title
Company
Address
City, State, Pin Code

Subject line- <Marketing Executive>

Dear Hiring Manager,

I am very interested in applying for the Marketing Executive advertised on your website 2 days before. Description of the work responsibilities and qualifications of your next (post) perfectly match my qualifications and skills. As required, I have attached my resume with this.

I have pursued my graduation from (name of your university). Along with my academics qualification, I have some courses certificates and was also good at extracurricular activities take place in my university. I am attaching all my certificates along with my resume. I hope you will think about and will give me a chance to attend the interview for this position.

Though I am a fresher, but I will make sure that i should work with your expectations and never let them down by my hard work and dedication. I will wait for the details of the interview.

Looking forward to hear you.
Thanking you for your deliberation.
Yours sincerely                                                                                                     (Name)
Address
Email
——————————— Contact Number

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Above were some tips which you must keep in mind while writing an Email for Job Application, followed by professionalized Job application email format and a well prepared Job Application Email Sample. We hope all this will definitely help you in writing your formal emails.

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